Last Updated on August 15, 2024 by Admin
When communicating important information via email, using alternative phrases to “Please be advised” can make your message clearer and more engaging. Here are 20 alternatives, including definitions, scenarios, and examples to help you convey your message effectively.
1. “Please Note”
Definition: Drawing attention to specific information.
Scenario: Informing about a deadline change.
- Example 1: “Please note that the deadline for the project has been moved to Friday.”
- Example 2: “Please note the new meeting time is 3 PM tomorrow.”
2. “Kindly Take Note”
Definition: Requesting attention to important details.
Scenario: Notifying about a policy update.
- Example 1: “Kindly take note of the updated office hours starting next week.”
- Example 2: “Please take note of the new procedures for submitting reports.”
3. “For Your Information”
Definition: Providing information that may be useful or relevant.
Scenario: Sharing details about an upcoming event.
- Example 1: “For your information, the annual conference will be held on September 15th.”
- Example 2: “For your information, the new software update will be available tomorrow.”
4. “Please Be Aware”
Definition: Making someone conscious of specific information.
Scenario: Alerting about system maintenance.
- Example 1: “Please be aware that the system will be down for maintenance this weekend.”
- Example 2: “Please be aware of the new guidelines for remote work.”
5. “It Is Important to Note”
Definition: Highlighting important information that needs attention.
Scenario: Informing about a change in procedures.
- Example 1: “It is important to note that all requests must be submitted by end of day.”
- Example 2: “It is important to note that the meeting has been rescheduled.”
6. “Be Informed”
Definition: Ensuring the recipient is updated with necessary details.
Scenario: Providing information about a new policy.
- Example 1: “Be informed that the dress code policy has changed.”
- Example 2: “Be informed that our office will be closed for a public holiday.”
7. “Please Note the Following”
Definition: Requesting attention to upcoming details or changes.
Scenario: Announcing a new procedure.
- Example 1: “Please note the following changes to the reporting process.”
- Example 2: “Please note the following details for the upcoming event.”
8. “I Would Like to Inform You”
Definition: Introducing important information that needs to be communicated.
Scenario: Alerting about a change in contact information.
- Example 1: “I would like to inform you that my contact number has changed.”
- Example 2: “I would like to inform you about the updated schedule for the project.”
9. “Take Note”
Definition: Asking the recipient to be aware of specific information.
Scenario: Notifying about an important deadline.
- Example 1: “Take note that the submission deadline is now June 30th.”
- Example 2: “Take note of the revised meeting location.”
10. “Please Be Cognizant”
Definition: Requesting the recipient’s awareness of certain information.
Scenario: Informing about new compliance requirements.
- Example 1: “Please be cognizant of the new compliance requirements effective immediately.”
- Example 2: “Please be cognizant of the changes to the HR policies.”
11. “Heads Up”
Definition: Giving an informal notice about upcoming changes or information.
Scenario: Alerting about a minor schedule adjustment.
- Example 1: “Heads up, there has been a slight change in the meeting time.”
- Example 2: “Heads up, the office will close early on Friday.”
12. “Please Be Aware of the Following”
Definition: Requesting attention to upcoming information or changes.
Scenario: Notifying about an upcoming event.
- Example 1: “Please be aware of the following updates for the annual review.”
- Example 2: “Please be aware of the following details for the upcoming team-building activity.”
13. “Please Note That”
Definition: Highlighting specific information that requires attention.
Scenario: Announcing a new office policy.
- Example 1: “Please note that the new office policy will be in effect next month.”
- Example 2: “Please note that all staff must complete the training by the end of the week.”
14. “It’s Worth Mentioning”
Definition: Pointing out something important that should be considered.
Scenario: Informing about a change in contact details.
- Example 1: “It’s worth mentioning that my email address has changed.”
- Example 2: “It’s worth mentioning that the project timeline has been adjusted.”
15. “Please Be Advised of”
Definition: Formally requesting attention to particular information.
Scenario: Alerting about changes in project deadlines.
- Example 1: “Please be advised of the new deadlines for the project deliverables.”
- Example 2: “Please be advised that the meeting location has changed.”
16. “I Want to Make You Aware”
Definition: Ensuring the recipient is informed of specific details.
Scenario: Informing about system downtime.
- Example 1: “I want to make you aware of the scheduled system downtime this weekend.”
- Example 2: “I want to make you aware of the updated protocol for document submissions.”
17. “Please Keep in Mind”
Definition: Requesting that certain information is remembered or considered.
Scenario: Notifying about new regulations.
- Example 1: “Please keep in mind the new regulations for data protection.”
- Example 2: “Please keep in mind the updated guidelines for office conduct.”
18. “Please Be Mindful”
Definition: Encouraging awareness and consideration of specific information.
Scenario: Informing about a new process.
- Example 1: “Please be mindful of the new process for handling customer complaints.”
- Example 2: “Please be mindful of the updated hours for customer support.”
19. “Note That”
Definition: Indicating important information to be considered.
Scenario: Sharing details about an important meeting.
- Example 1: “Note that the meeting has been moved to a new location.”
- Example 2: “Note that the project requirements have been updated.”
20. “Please Take Into Account”
Definition: Requesting that certain information be considered.
Scenario: Notifying about a policy change.
- Example 1: “Please take into account the new policy changes effective next month.”
- Example 2: “Please take into account the adjustments to the submission guidelines.”
These alternatives can help you convey necessary information clearly and professionally, suitable for various contexts and audiences.
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