Last Updated on September 6, 2024 by
By using these alternatives, you can communicate information in a variety of tones and levels of formality, enhancing your interactions both in professional and casual settings.
1. Just so you know
Definition: A casual way to inform someone of relevant details.
Scenario:
- “Just so you know, the meeting has been moved to 3 PM.”
- “Just so you know, the office will be closed for maintenance this weekend.”
2. FYI
Definition: An abbreviation commonly used in informal communication to share information.
Scenario:
- “FYI, the deadline for the project is tomorrow.”
- “FYI, the new policy affects all team members.”
3. I wanted to let you know
Definition: A polite way to share important or useful information.
Scenario:
- “I wanted to let you know that your application has been approved.”
- “I wanted to let you know that the report is now available for review.”
4. In case you’re interested
Definition: Used to provide information that might be of interest to the recipient.
Scenario:
- “In case you’re interested, we have a sale starting next week.”
- “In case you’re interested, the latest study on our field has been published.”
5. Here’s a heads-up
Definition: An informal way to give advance notice about something.
Scenario:
- “Here’s a heads-up that the project might be delayed.”
- “Here’s a heads-up that the IT system will be down for maintenance.”
6. I thought you might want to know
Definition: Suggests that the information might be useful to the recipient.
Scenario:
- “I thought you might want to know that your order has shipped.”
- “I thought you might want to know that the office temperature is being adjusted.”
7. Please be advised
Definition: A formal way to inform someone of something important.
Scenario:
- “Please be advised that the policy has been updated.”
- “Please be advised that there will be a scheduled outage on the server.”
8. Just a quick note
Definition: Used to share brief and important information.
Scenario:
- “Just a quick note that we need the reports by Friday.”
- “Just a quick note to let you know the meeting has been rescheduled.”
9. For your reference
Definition: Indicates that the information is provided for the recipient’s benefit.
Scenario:
- “For your reference, here is the link to the latest guidelines.”
- “For your reference, I’ve attached the updated schedule.”
10. I’m letting you know
Definition: A straightforward way to inform someone of something.
Scenario:
- “I’m letting you know that the budget review has been postponed.”
- “I’m letting you know that the deadline has been extended.”
11. As a reminder
Definition: Used to remind someone of important information.
Scenario:
- “As a reminder, the team meeting starts at 10 AM.”
- “As a reminder, the annual leave forms are due next week.”
12. Heads-up
Definition: Informal and direct way to give early notice.
Scenario:
- “Heads-up, the client meeting is starting earlier than planned.”
- “Heads-up, the software update is scheduled for tonight.”
13. Just a heads-up
Definition: Provides a casual early notification.
Scenario:
- “Just a heads-up that there might be traffic delays this afternoon.”
- “Just a heads-up that the report needs additional data.”
14. Informed
Definition: Indicates that someone has been made aware of something.
Scenario:
- “You’re informed that the system will be offline for maintenance.”
- “You’re informed that there’s a change in the project deadline.”
15. Notifying you
Definition: A formal way to indicate that information is being given.
Scenario:
- “Notifying you that the training session has been rescheduled.”
- “Notifying you that your request has been processed.”
16. Be aware
Definition: Suggests the recipient should take note of the information.
Scenario:
- “Be aware that the new regulations will be enforced starting next month.”
- “Be aware that the server maintenance will occur this weekend.”
17. Letting you in on
Definition: Informal way to share something someone might not know.
Scenario:
- “Letting you in on a tip: the best time to call the client is early morning.”
- “Letting you in on the update: the proposal is nearly complete.”
18. Giving you a heads-up
Definition: Similar to a heads-up, but can be slightly more formal.
Scenario:
- “Giving you a heads-up that the deadlines have been shifted.”
- “Giving you a heads-up that the client feedback is pending.”
19. Alerting you
Definition: Used to draw attention to important information.
Scenario:
- “Alerting you to the fact that there’s a new compliance requirement.”
- “Alerting you that the system will undergo an upgrade tonight.”
20. Sharing this with you
Definition: A way to present information for someone’s awareness.
Scenario:
- “Sharing this with you: the office dress code has been updated.”
- “Sharing this with you: the team’s project progress is behind schedule.”
